Strategic Planning and International Relations Division

Head of Department
> Puan Fadzilah binti Fadzil

VISION

To be the strategic driver of basic education policy for the Ministry of Education (MOE) at national and international levels.

MISSION

To support policy formulation and decision-making, and act as a strategic connector for international relations in basic education within MOE.

OBJECTIVES

• Lead the planning, coordination, monitoring, and evaluation of the Ministry's strategic direction and initiatives in alignment with key Government policies;
• Strengthen Malaysia's participation in education sector programs and activities with international and regional organizations;
• Enhance educational cooperation, particularly with countries that have signed bilateral/multilateral agreements;
• Elevate the nation's image and leadership through effective contributions and engagement with relevant international bodies and partner countries;
• Support Ministry efforts to position Malaysia as an Educational Centre of Excellence in the Asia-Pacific region;
• Coordinate basic education data collection (including international basic education data) within BPSHA and consolidate MOE statistics for the National Data and Statistics Council (MSDN); and
• Ensure all reported Key Performance Indicators (KPIs) and evaluation outcomes are authentic, accurate, and supported by complete verification documentation prior to submission to MOE Top Management.

FUNCTIONS

BPSHA - a Division reporting directly to the Secretary-General of MOE - carries out the following core roles:

• Ministry Strategic Planning
  • Coordinate the formulation and enhancement of MOE strategic documents (Strategic Plans, Malaysia Plans, etc.); and
  • Coordinate, implement, and monitor activities related to Government policies led by external ministries/agencies from time to time.
• Cabinet Affairs
  • Manage and coordinate the preparation of Cabinet Memoranda, Cabinet Notes, feedback on Cabinet papers from external ministries, and verification of Cabinet minutes/feedback for MOE.
• Secretariat to MOE Top Management Meetings
  • Serve as the secretariat for Post-Cabinet Meetings, Top Management Meetings, and Top 7 Meetings; and
  • Coordinate and review policy and information papers.
• Bilateral Relations Driver
  • Manage Memoranda of Understanding (MoUs) between Malaysia and key partner countries in education;
  • Foster positive relations and bilateral educational cooperation; and
  • Coordinate and manage official overseas visits.
• Multilateral Relations Driver
  • Enhance Malaysia’s visibility in regional and international bodies—including ASEAN, APEC, OIC, SEAMEO, the Commonwealth, G15, and others—specifically within the education domain.
• Coordinator for Malaysian National Commission for UNESCO Affairs
  • Serve as the sole UNESCO representative in Malaysia to coordinate, advise, and manage affairs between Malaysia and UNESCO across education, science, social sciences, culture, communication, and information;
  • Act as the liaison between UNESCO and the Malaysian Government, promoting participation from ministries, government agencies, NGOs, and stakeholders in alignment with UNESCO priorities; and
  • Coordinate Malaysia’s involvement with UNESCO through the Permanent Delegation of Malaysia to UNESCO (PDTM) in Paris, including policy alignment and participation in UNESCO governing bodies.
• Ministry Big Data
  • Coordinate MOE Big Data initiatives, including data alignment with external agencies;
  • Coordinate international basic education data collection;
  • Coordinate data collection for the Social and Demographic Cluster (KSK) under the National Data and Statistics Council (MSDN);
  • Oversee, improve, and enforce data-sharing policies; andManage internal ICT and computing matters between the Division and the Information Technology Division (BPM), including software, new applications, hardware maintenance, technical support, and ICT skills training.
• Ministry Performance Indicators
  • Coordinate the development and setting of Key Performance Indicators for Senior Public Sector Executives (KPI PPTPA), Outcome-Based Budgeting (OBB), and the Demerit Performance Evaluation System (DEEP) for MOE; and
  • Monitor and supervise the execution of action plans/programs established under KPI PPTPA, OBB, and DEEP evaluations.

CLIENT CHARTER

We, the personnel of the Strategic Planning and International Relations Division, pledge to deliver efficient, prompt, and courteous service to:

• Disseminate information on programs and activities organized by international/regional bodies and foreign countries within 3 working days of receipt;
• Process and coordinate all applications for international programs/activities within 15 working days of receipt;
• Complete all preparation arrangements for overseas official visits by MOE Administrative Members and Top Management at least 3 days prior to departure;
• Prepare Executive Briefing Notes for official visits of Malaysian delegations abroad and foreign delegations to Malaysia at least 3 days prior to the visit date;
• Issue minutes of MOE Top Management meetings within 3 working days;
• Ensure statistical data at MOE level and for ministries under the Social and Demographic Cluster (KSK) are updated annually; and
• Ensure all Key Performance Indicators (KPIs) or evaluations are reviewed, verified, and distributed to KPI owners following approval from MOE Top Management.

ORGANIZATIONAL CHART

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